EastGroup Properties

Property Administrator – Dallas, TX


Dallas, TX

Job Description

EastGroup Properties has an opportunity for a Property Administrator in our Dallas regional office.  This position provides administrative support for a portfolio of industrial properties in our Dallas/Fort Worth markets, working closely with our Asset Management, Construction Management and Property Management teams.

Summary of Job Duties

Administrative Duties:

  • Office Management to include:
    • Opening/closing office daily from 8AM-5PM
    • Representing EGP as our on-site office personnel
    • Answer and distribute incoming calls for office
    • Collect and distribute mail – send mail, fax and courier documents
    • Make copies, scans and marketing flyers
    • Office organization and order supplies, as needed
  • Address general email and voicemail correspondence from EastGroup corporate/accounting, leasing brokers, tenants, vendors, etc.
  • Create/maintain/update electronic and hard files as an ongoing task
  • Create/maintain/update tenant, vendor, etc. contact information lists
  • Assist with event planning, broker/tenant events, tenant relations (newsletters, anniversary cards, etc.)
  • All other tasks/projects as assigned

Property and Construction Management Support Duties:

  • Assist with tenant work orders and typical daily requests for information and assistance
  • Vendor contract administration, including insurance compliance verification, new vendor setups, etc.
  • Tenant lease administration, including insurance compliance verification, HVAC service tracking, tenant portal and MyCOI registrations/updates, filing
  • Create/maintain/update property information/data sheets
  • Repair, Maintenance and Inspections coordination and tracking for services to be provided at the properties (landscaping, fire/life-safety work, alarm monitoring, etc.)
  • Send tenant and vendor correspondences as needed
  • Coordinate utility transfers and track meters/account numbers
  • Assist Property Management with Tenant Move-in/Move-out procedures, including coordinating welcome packages, property manuals/handbooks
  • Assist Construction Management with close-out procedures, including tracking warranties and operating manuals
  • Assist Property Management with Accounts Receivable, including rent collection review and creating EGP invoices for billing
  • Assist Property and Construction Management with Accounts Payable, including distributing invoices internally, invoice coding, and maintaining property expense allocations
  • Assist Property Management with Rent Roll Review, CAM reconciliations, lease administration, tenant notices, default letters, various property inspections reports
  • Assist Asset Manager as needed with leasing and marketing flyers/boards, tracking acquisition/development meeting notes, etc.
  • All other tasks/projects as assigned

Education & Experience

  • HS diploma required – BS/BA preferred
  • 5 years of administrative experience required
  • Real estate experience is preferred but not required

Knowledge, Skills & Abilities

  • Basic understanding of lease terms and financial analysis preferred but not required
  • Experience with Yardi accounting/property software preferred but not required
  • Proficiency with Microsoft Office required
  • Excellent communication (both written and verbal) skills are required.
  • Strong organizational skills with attention to detail.
  • Structured work ethic and strong focus on meeting deadlines.
  • Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines
  • Ability to work effectively both individually or as part of a team

Other Available Careers

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