Property Administrator – Phoenix, AZ

Location

Phoenix, AZ

Job Description

EastGroup Properties has an opportunity for a Property Administrator in our Phoenix office. This position will help support the property management team in the management of our portfolio industrial real estate assets. The Property Administrator is a key point of contact for all our tenants and provides essential support in the management of our portfolio.

Summary of Job Duties

Office Management duties to include:

• Represent EGP as on-site office personnel and greet all guests
• Responsible for routine office functions including answering telephone, ordering supplies, handling incoming and outgoing mail
• Provide administrative support to Property Managers and Asset Managers.

 

Tenant Lease Administration duties to include:

• Create/maintain/update tenant lease files, vendor contract files, and property files.
• Prepare and send welcome letters, renewal packages, and property manuals/tenant handbooks.
• Maintain tenant contact directory and HVAC compliance tracking. Assist with tenant inquiries and log and track all service calls
• Prepare and distribute default notices to delinquent tenants.
• Monitor TenantShield and VendorShield for Tenant and Vendor Insurance Compliance, notify tenants and vendors of outstanding requirements, communicate status updates to corporate office upon request.

 

Vendor Contract Administration to include:

• Set up new vendors with the accounting department.
• Assist with accounts payable, review A/P daily, code new invoices and distribute daily, create EGP invoices for billing, research invoices, prepare monthly bill back and payment verifications.
• Monitor utility accounts for all properties, transfer utility for new and terminating tenants and track meters/account numbers

 

Marketing duties include:

• Assist with event planning, broker/tenant events, tenant relations, (newsletters, anniversary cards, etc.)
• All other tasks/projects as assigned

 

Education & Experience

• HS diploma required; Bachelor’s Degree preferred.
• 2 years entry level customer service / office experience, Real Estate experience preferred.
• Proficiency with Microsoft Office required; Outlook, Word, Excel, etc.
• Experience with YARDI or similar accounting/property software preferred.
• Strong organizational skills and attention to detail required.
• Excellent verbal and written communication skills required.
• Basic understanding of general accounting and lease terms preferred
• Ability to work independently and to prioritize workflow.
• Communicate professionally and appropriately with representatives of outside firms and with other employees.